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| Finance Assistant - 091949 |
Basics | Job #: | 091949 | | Title: | Finance Assistant | | Job Stream: | Accounting | | Location: | Hanoi, Vietnam | | Close Date: | 20-Nov-2009 |
| Background / General description: | | IFC, a member of the World Bank Group, creates opportunity for people to escape poverty and improve their lives. We foster sustainable economic growth in developing countries by supporting private sector development, mobilizing private capital, and providing advisory and risk mitigation services to businesses and governments.
In Vietnam, IFC Advisory Services are delivered in partnership with Finland, Ireland, the Netherlands, New Zealand, and Switzerland.
THE POSITION:
IFC is recruiting a Finance Assistant to support its Hanoi operations. The Finance Assistant will be responsible for control and management of accounting for the IFC Hanoi office. The position will be based in Hanoi, Vietnam with a two year contract, extendable based on continuing business need and strong performance. | Duties and Accountabilities: | | The Finance Assistant s main tasks will include but are not limited to the following.
Mastering appropriate systems: Systems Applications and Products (SAP), Time Recording System (TRS), Leave Application Record System (LARS), Cognos, Management Information System (MIS), RMS and other corporate reporting systems) for efficient transactions processing and report generation.
Improving Data Quality in IFC systems and in Advisory Services and Investment operations processing
Providing professional support to the Finance Officer and Management on related issues
Reporting:
Preparing standard Imprest reports
Preparing ad-hoc financial reports at the request of Management
SAP/Imprest Administration (for approximately 60-70 users):
SAP processing and payment of local staff salaries and benefits
SAP processing and payment of travel advances and Statement of Expenses (SOEs)
SAP processing and payment of Purchase Orders (Pos), Service Entry Sheets (SES), SAP Invoices
SAP processing and payment of office expenses (petty cash or bank)
SAP processing and payment to Short Term Consultants
Maintaining petty cash/bank payments journal
Executing payment runs
Checking payment vouchers and supporting documents for completeness and accuracy
Maintaining and regularly reconciling all accounts
Monitoring and ensuring replenishment of petty cash/bank account funds
Performing cashier duties, including safeguarding of petty cash
Processing bank payments
Ensuring reimbursement of VAT and other taxes (i.e., collecting supporting documents, liaising with local tax authorities, and monitoring reimbursement)
Allocating shared office costs among different charge sources
Regularly reconciling cost center holding account
Preparing monthly Imprest accounting compliance reports
Processing vendor registration with GSD if required
Time Recording (TRS) and Leave and Attendance Records (LARS):
Ensuring TRS compliance and completeness of TRS records
Acting as a liaison with TRS and LARS help desks for trouble-shooting
Fixed Assets Administration:
Working with administrative staff to maintain fixed assets records in SAP and off-line fixed assets databases
Coordinating procurement and disposal of fixed assets (under the supervision of the Finance Officer)
Miscellaneous:
Ensuring finance archives and imprest documentation are up to date and organized
Communicating and coordinating with Program Management on Program financial matters
Monitoring and ensuring reimbursement for personal telephone calls and other personal expenses
Monitoring and processing expenses related to vehicle use, mileage reimbursement
Providing guidance/training to the Team Assistant/New staff on finance-related issues (SAP, travel module, TRS, etc.)
Reporting:
The Finance Assistant will report to the Finance Officer who will coordinate the assignment with relevant staff. | Selection Criteria: | | Bachelor degree in Accounting, Finance, Business, or Economics, with at least three years of IFRS accounting experience in corporate setting
Sound knowledge and understanding of accounting theory, concepts and principles, financial accounting reporting, budgeting, cost allocation
Proven practical skills in GL, AP/AR, journal entries, account reconciliations, budgeting, analysis of financial data, preparation of financial reports
Advanced skills in Excel, with working knowledge of Microsoft office, Internet, Lotus Notes applications
Strong conceptual, analytical and evaluation skills
Prior experience in ERP applications (SAP) a significant advantage
Recognized professional accreditation (CPA, CIMA, ACCA, etc.) an added advantage
Knowledge of Donor Funded Operations and/or WBG policies an added advantage
Superb accuracy and attention to detail
Strong interpersonal and organizational skills with a good sense of team work.
Strong communication skills with the ability to prepare, present, and discuss findings in English and/or Vietnamese. Excellent knowledge sharing and delivering training skills.
Fluency in English and Vietnamese
No paper mail or faxes please only short-listed candidates will be contacted. |
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