|
 |
|
Basics | Job #: | 091938 | | Title: | Team Assistant | | Job Stream: | Administration | | Location: | New Delhi, India | | Close Date: | 06-Nov-2009 |
| Background / General description: | | Team Assistant is required for the South Asia Infrastructure Advisory Team (CSAIF) to carry out the full range of office support work, including managing processes and monitoring schedules related to team s/unit s products and tasks. TA will coordinate with service units and liaise frequently with team members both at headquarters and in the field, as well as external counterparts. TA will also be assigned responsibility for the unit s administrative functions. | Duties and Accountabilities: | | Preparing/ Drafting routine correspondence / visa letters/and proofreads materials using proper grammar, punctuation and style.
Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
Provide assistance in preparing Briefing Books /Training material as and when required.
Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank s formats and distribution.
Coordinate meeting schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group/ Government Officials
Solves non routine problems (e.g. responds to requests requiring file search)
Assists in preparation and logistical planning for various events e.g. conferences, workshops, negotiations etc.
In conjunction with and under guidance from staff in a specific discipline (i.e. Resource Management, etc) monitor specific activities, (i.e. task budget, etc) within their teams or clusters.
Tracks assigned task/project, steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.
Maintains current distribution lists, Business cards, phone/address lists of projects and distributes documents for the team.
Maintains up-to-date work unit project and other files (both paper and electric/iDesk)
Prepare Selection Memo s/ TOR s /Check list for all STC hiring
Provide assistance to HR Dept for recruitments of candidates/STC s for CSAIF Team and maintaining all necessary record of candidates
Arrange inductions / on boarding schedule for new hires/STC s for CSAIF Team
Provide assistance for all logistic/Forex arrangements for CSAIF Team
Arrange videoconferences/teleconferences for internal and external meetings
Maintain correspondence/invites for External Events and follow up with Communications Dept. regarding necessary participation in events for CSAIF Team
Provide administrative assistance to CIA Group ( as per requirement ) | Selection Criteria: | | Bachelor s degree with minimum three to five years of relevant experience.
Applied knowledge of Bank s organization, relevant business practice and procedures, including records management and filing procedures desirable.
Knowledge of and ability to execute business process involving diverse and intricate work procedures related to the processing and production of assigned outputs in a timely manner.
Good knowledge of business process and procedures, ability to make appropriate linkages in work requirements and anticipate next steps.
Effective time management and organizational skills.
Demonstrated initiative and resourcefulness
Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment.
Proficient English skills (verbal and written) including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style
Ability to produce high quality work under pressure.
Ability to pass relevant Bank group tests in place at the time of recruitment (e.g English language, computer applications etc)
No paper mail or faxes please only short-listed candidates will be contacted. |
| |
| |
| |
